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Business Forecasting - Activity

This Activity aims to help you practice some of the main techniques that you will be expected to know and demonstrate in analysing and assessing business decision-making.

You will be given a series of tasks to complete, with a step-by-step guide on how to master the techniques. An accompanying Excel spreadsheet of the data is also included to assist you in the tasks. Of course, you can carry out the tasks manually if you wish.

Task 1

  • Construct graphs based on the data below. Extrapolate the data to predict the company's sales for 2006.

Company 1

YearSales (£000s)
20013000
20023600
20034200
20044800
20055400
2006 

Use the data in an Excel spreadsheet...

Company 2

YearSales (£000s)
20012000
20022200
20033000
20044600
20057200
2006 

Use the data in an Excel spreadsheet...

Task 2

  • Explain the reasoning for your prediction.
  • Which of the two companies was easier to predict and why?
  • What other information would be useful in helping you to comment on the validity and reliability of the prediction?
  • Assume that your prediction could be inaccurate by + or - £50,000. How might you show this on your graph?

Calculating Moving Averages

The aim is to use the data below to predict the level of sales for 2006. Follow the tasks below to make your prediction.

YearActual Sales (£m)
1993150
1994153
1995157
1996151
1997149
1998156
1999163
2000159
2001154
2002153
2003159
2004165
2005162

Use the data in an Excel spreadsheet...

Task 3

  • Plot the data in the table into a graph. (You can use the spreadsheet to facilitate this process).
  • What, if any, trends does the data exhibit?
  • What explanation could you offer for the trend/s you may have identified? (Hint: think about the business cycle - see the glossary for a definition of this term)

Task 4

  • Calculate the 5-point moving total. To do this, add the first 5 years data and then move forward by one year adding the next 5 points and so on.

YearActual Sales (£m)5-Point Moving Total
1993150 
1994153 
1995157 
1996151 
1997149 
1998156 
1999163 
2000159 
2001154 
2002153 
2003159 
2004165 
2005162 

Use the data in an Excel spreadsheet...

Task 5

  • Calculate the 5-point moving average by dividing the 5-point moving total by 5. The result should be placed in the middle box of the series of numbers (1995 for the first series).
  • If you were to use a 3-point moving average, you would do the same process but use only 3 years. The aim of this technique is to smooth out cyclical variations in data.
  • What factors might determine the number of 'points' you settle on?

YearActual Sales (£m)5-Point Moving Average
1993150 
1994153 
1995157 
1996151 
1997149 
1998156 
1999163 
2000159 
2001154 
2002153 
2003159 
2004165 
2005162 

Use the data in an Excel spreadsheet...

Task 6

  • Plot the 5-point moving average data on the graph you have drawn of total sales against time.

We are now in a position to be able to calculate the cyclical variation in the data. The cyclical variation = the actual data minus the trend data. The 5-point moving average gives us the trend data for the set of sales figures we have been given.

YearActual Sales (£m)5-Point Moving AveragePoint in the Cycle
1993150 1
1994153 2
1995157 3
1996151 4
1997149 5
1998156 1
1999163 2
2000159 3
2001154 4
2002153 5
2003159 1
2004165 2
2005162 3

Use the data in an Excel spreadsheet...

The table above has the point in the cycle added in. This is simply done by starting with the first year and assigning that as point 1 and then counting down. This allows us to identify which year in the cycle our prediction year is. In our example, 2006 is point 4 in the cycle.

Task 7

  • Calculate the average cyclical variation for point 4 in the cycle. This is done by finding the sum of the cyclical variations (a test of your knowledge of adding positive and negative numbers!) and dividing by the number of points identified (in this case it is 2 but could be more depending on the amount of data used and the number of points, chosen i.e. whether it is 3 point, 4 point and so on).

We are now in a position to make a prediction on the sales forecast for 2006. The last moving average data we have is for 2003. To make an assumption about what the moving average would be for 2004 and 2005, we can expect the data in this example to increase by using the following method.

Task 8

  • Calculate the interval between the years 1995 and 2003. Subtract the moving average figure for 2003 from that of 1995 and divide by the number of intervals. This figure can be added onto the moving average to give you the likely trend for 2004 and 2005.

Now the final step.

Task 9

  • Take the result from task 5 and do a + and - calculation to the 2005 figure you have just calculated. This will produce a range within which the forecast might be reasonably being expected to sit.

Task 10

  • Evaluate the reliability of the forecast you have made. Consider the factors that might influence the actual outcome and discuss what a business might do to take such factors into consideration in their planning.

    (Hint: think of the factors outside a firm's control - the nature of the business, the lead time in production, the type of productive process and how the business might plan to cope with shortages/surpluses. You have free reign here to base your evaluation around different types of business, using ones you are familiar with is always advisable).

Extension Work

Look at the following Web sites:

Offer a critical analysis of the value of using non-traditional methods of business forecasting.

The Time-Critical Decision Making for Business Administration site also has some useful information and goes into more detail on forecasting methods. (http://home.ubalt.edu/ntsbarsh/stat-data/Forecast.htm)